Satisfactory Academic Progress for the Part-time MBA Program

Effective July 1, 2011

Federal regulations require all recipients of federal financial aid (for Part-Time MBA students at Kellogg, this includes Federal Direct Stafford Loans-both subsidized and unsubsidized and Federal Direct Graduate PLUS Loans) to maintain satisfactory academic progress in their program of study.  It is also the University’s expectation that students will make progress towards completion of their degree in which they are enrolled.  These requirements apply to students for all quarters of enrollment within the academic year, even if no financial aid was granted for that quarter of enrollment.

Part-Time MBA students must demonstrate satisfactory academic progress in the following three ways:

  1. By maintaining a cumulative Grade Point Average (GPA) of 2.0 or higher on a 4.0 scale.
  2. By completing two-thirds of all units attempted per academic quarter.
  3. By completing their program of study within a specific time period.

By maintaining a cumulative Grade Point Average (GPA) of 2.0 or higher on a 4.0 scale

The Satisfactory Academic Progress regulations require that you maintain a minimum cumulative grade point average (GPA) in order to remain eligible for financial aid. This cumulative GPA is a 2.0 (on a 4.0 scale).

Information on the Kellogg Part-Time MBA Academic Standing policies for purposes of grading, registration, progression, graduation and all other academic purposes can be found in the Office of Student Affair’s Part-Time MBA Student Handbook.

Completing two-thirds of all credits attempted per academic quarter

In order to meet the minimum standard of academic progress each academic term, Part-Time MBA students must complete at least two-thirds of the credits attempted per academic term.

Courses dropped after the end of the Part-Time MBA designated Drop/Add period will be counted towards credits attempted. Grades of D, F, Y (incomplete), W (withdrawal), or X (excused absence for an exam) do not satisfy the requirements for the 2/3 completion rate.

Completing Your Program within a Specified Period of Time

The maximum time limit for completion of the Part-Time MBA degree is five years.

All periods of enrollment, including Summer Term, are counted toward the maximum time limit. Periods of academic leave or non-enrollment will not count against the maximum time limit.

Remedial and repeated coursework is counted in the same manner as all other coursework for the purposes of Satisfactory Academic Progress.

Students who earn credits through a consortium/contractual agreement do not qualify for additional terms of eligibility.

Students who have completed all required coursework for his or her degree but have not yet received the degree cannot receive further federal financial aid for that program.

Students must be on track to complete their degree within their maximum time-frame in order to maintain their financial aid eligibility.

Students who have questions about determining their personal maximum timeframe may contact the Chicago Office of Financial Aid.

Evaluation of Satisfactory Academic Progress

Evaluation of satisfactory academic progress is made at the end each academic year (end of Spring quarter) by the Office of Financial Aid once grades are published in the university system. This review is completed through a manual review of grades received, courses attempted, pace toward graduation and GPA.

SAP Suspension

Students who do not meet the terms of Satisfactory Academic Progress will be subject to a SAP Suspension, during which the student will not be eligible to receive federal financial aid. In order to reinstate federal financial aid eligibility after a SAP suspension, students must meet the following criteria for reinstatement:

  • Complete 100% of the courses you enroll in for your suspension term with a grade of “C-“ or higher. Grades of D, F, X, Y, and W will not be considered sufficient for meeting Satisfactory Academic Progress. Receiving these grades will disqualify you from receiving financial aid in the following quarters.
  • You must complete at least two courses according to the criteria above.
  • Any term in which you do not enroll does not count toward Satisfactory Academic Progress. Therefore, your suspension period will roll over to next term of enrollment.
  • Be advised that any courses in which you are enrolled at the end of the Part-Time MBA Drop/Add period will count toward your SAP calculation. Therefore, any classes dropped after that date will mean a failure to complete 100% of your classes with a grade of C- or higher and will result in continued suspension of your financial aid.
  • Maintain or achieve a cumulative GPA of 2.0 or higher.

Once a student meets all requirements for reinstatement of financial aid after a suspension, it is the student’s responsibility to contact the Office of Financial Aid to request a SAP review for reinstatement of federal financial aid eligibility. Once the Office of Financial Aid determines that a student is now in compliance with SAP requirements, aid will be reinstated for the following academic term.

Appeals

If a student fails to meet the SAP requirements as stated above due to extenuating circumstances such as a family member’s death, illness (of the student or immediate family member), etc, the student may submit a written appeal in a word document format to the Chicago Financial Aid Office. The appeal must be received by the Office of Financial Aid prior to the first day of the subsequent academic term.

The written appeal should be in a word document format (i.e. not email) and explain any relevant extraordinary circumstances, address the reason(s) for failing to meet the minimum academic requirements, and offer some solution to the problems that affected prior academic performance. Supporting documentation, such as statements from academic advisers, professors, professional health care workers, etc., may also be requested. The appeal will be reviewed by a committee chaired by the Director of Financial Aid.

All decisions made by the committee are final. Students will be notified if their appeal is granted or denied via an email to their NU email account.

If an appeal is granted, the student will be placed in one of two categories:

1. SAP Probation

If a student is placed on SAP Probation after an appeal, he/she will be eligible for aid during one additional academic term. During the probationary period, the student must meet all SAP requirements. If the student fails to meet SAP during their probationary period, their aid will be suspended without the ability to appeal. In order to reinstate federal financial aid eligibility after a SAP suspension, students must meet the criteria for reinstatement listed above without the use of federal financial aid.

2. SAP Academic Plan

Students may be placed on an academic plan upon submission of a successful appeal. If it is mathematically impossible for a student to resolve all deficiencies during one term of attendance and the student’s reason for appeal is appropriate according to federal regulations, the student may be placed on an academic plan with the end goal being to resolve all deficiencies. An academic plan varies in length and is determined by the SAP committee. It does not have to equate to the exact number of terms it would take a student to resolve all deficiencies. If the student is meeting the criteria identified in the SAP appeal approval at each term review, the student’s academic plan may be extended.

Special Considerations for First-time Financial Aid Applicants

Current students who apply for financial aid are required to meet the satisfactory academic progress requirements. If you are a currently enrolled student but have not received federal financial aid for previous terms of enrollment in your current program, you are considered to be a First-Time Financial Aid Applicant. Your previous coursework must meet the minimum academic progress requirements.  If it does not, you will need to complete a Satisfactory Academic Progress (SAP) appeal for first-time aid filers. Your appeal should include the following:

  1. Describe a specific reason, event, or circumstance that prevented you from meeting the academic progress requirements.
  2. Provide a specific plan/corrective action to improve your academic progress.