Kellogg Evening & Weekend MBA FAQs

1. I don’t think I will qualify for financial aid. Should I apply anyway? 
2. How is the status of an eligible noncitizen defined?
3. How much is tuition for the Evening & Weekend MBA program?
4. Are grants and scholarships available?
5. What types of loans are available to students?

Jump to questions 1-5

6. What kind of financial aid is available for International Students?
7. When should I apply for financial aid?
8. How do I apply for financial aid?
9. Are there additional documents that I may be asked to provide?
10. How can I verify if additional documents are needed to complete my financial aid request?

Jump to questions 6-10

11. Can I still apply for financial aid though I plan to participate in my employer’s tuition reimbursement program?
12. Besides financial aid what other payment options are available?
13. What happens if my financial aid documents are not in by the financial aid deadline?
14. My financial aid file is complete. What are my next steps?
15. How will I be notified of my financial aid award?

Jump to questions 11-15

16. What should I do after completing my application if I have not received my financial aid award?
17. How is financial need determined?
18. How much of my tuition cost will my financial aid cover?
19. How do I pay for books?
20. How many classes are required to qualify for federal loans?

Jump to questions 16-20

21. What happens if I enroll in only one unit?
22. What should I do if my financial aid has not yet been determined by the tuition deadline?
23. How do I check my tuition balance before submitting a payment?
24. How are loan funds disbursed?
25. My student account has a credit balance.  How can I receive those funds?

Jump to questions 21-25

26. I accepted more loan assistance than I need. Is it too late to reduce or cancel my loan?
27. Am I able to request additional loan assistance for funds previously rejected?
28. Why is the loan amount posted to my account less than the amount initially accepted?
29. Does academic performance impact my ability to continue to receive financial aid?
30. What happens to my loans if I decide to withdraw from one or both of my classes during a term?

Jump to questions 26-30

31. I received notices indicating that my loans will go into repayment soon because I am currently not enrolled.  I have not completed my program and plan to enroll in two units during the upcoming quarter.  Will I still be expected to begin repayment?
32. Why has a financial hold been placed on my student account?
33. Will I receive a bill and when is my tuition due?
34. When should I re-apply for financial aid?
35. Are there programs available that will allow me to reduce my loan debt after graduation?

Jump to questions 31-35

36. What types of tax benefits are available for educational expenses?
37. When will I be expected to begin repayment on my federal loans?
38. What repayment plans are available for my federal loans and what type of monthly payment can I expect?
39. Where can I find information on my outstanding student loan debt? 
40.  What is CAESAR and how do I use it?

Jump to questions 36-40

1. I don’t think I will qualify for financial aid. Should I apply anyway? 

You should apply for financial aid if you will need assistance funding your program.  After you have completed the financial aid application process we can determine your eligibility for the Unsubsidized Stafford loan and the Graduate Plus loan which are awarded to eligible students regardless of financial need.   

To qualify for federal financial aid students must meet the following requirements:

  • Be accepted as a degree seeking student enrolled in a minimum of two units.

2.  How is the status of an eligible noncitizen defined?

The Department of Education defines an eligible noncitizen as someone who meets the following criteria:

  • A U.S. permanent resident who has an I-151, I-551 or I-551C permanent resident card
  • A person holding an Arrival Departure Record (I-94) from U.S. Citizenship and Immigration Services with any of the following designations:
    • Refugee
    • Asylum granted
    • Parolee
    • Victim of human trafficking T-Visa (T-2, T-3 or T-4) holder
    • Cuban-Haitian entrant
    • Conditional Entrant (valid only if issued before April 1, 1980)

3. How much is tuition for the Evening & Weekend MBA program?

Tuition figures can be found here. Tuition typically increases by a small percentage each academic year.

4. Are grants and scholarships available?

Grant assistance is not available to students enrolled in the Evening & Weekend MBA program. Although the Evening & Weekend MBA Program does not offer grant assistance to students, there are a variety of scholarship programs offered through various civic and professional organizations, state agencies and private foundations. The following websites http://www.finaid.org and http://www.scholarships.com are just two of the free scholarship search engines available online.

5. What types of loans are available to students?

The federal government offers two loans: the Unsubsidized Federal Direct Stafford Loan and the Federal Direct Graduate PLUS Loan.  To participate in the federal loan programs you must meet the criteria for federal financial aid listed above. Additional information on the Federal Direct Loan program is available here. Private loan assistance is also available for students enrolled less than half-time or students who do not otherwise qualify for federal loan assistance. Additional information on private loans can be found here. 

6. What kind of financial aid is available for International Students?

International students interested in financial aid are offered private student loans.  Of the private loan programs that we are aware of, all require a U.S. cosigner for international students. The interest rate on these loans is determined by the lender based on a variable index such as the Prime Rate or the London Interbank Offering Rate (LIBOR) plus a margin based on credit score and credit history. The interest rate on private loans is variable and interest will begin to accrue once the loan is disbursed.  Additional information on evaluating private loans can be found at http://www.finaid.org/loans/privatestudentloans.phtml.  Please reference the private loan section above for additional information on private loans.

7. When should I apply for financial aid?

New students should apply for financial aid once they have been admitted into the Evening & Weekend MBA Program. Please check the financial aid application deadlines found on the Chicago Office of Financial Aid Web site at: chicagofinancialaid.northwestern.edu.  Continuing Students will need to re-apply for financial aid each Spring.

8. How do I apply for financial aid?

You can find complete instructions on how to apply for financial aid for the Evening & Weekend MBA Program here

9. Are there additional documents that I may be asked to provide?

Documentation of your citizenship status, selective service compliance or documentation to confirm your name and/or date of birth may be requested if comments listed on your SAR indicate that the Federal Processor was unable to confirm some of the information provided on your FAFSA.  In cases such as these additional information must be collected by the Financial Aid Office to resolve the discrepancy before federal financial is can be award.

There are also cases where we will request copies of your federal tax return and W-2s. This will occur if your FAFSA is randomly selected by the Department of Education for a process called Verification.  If the comments section of your SAR indicates that you have been selected for Verification, additional documents must be submitted and reviewed by the Office of Financial Aid before financial aid can be awarded.

10. How can I verify if additional documents are needed to complete my financial aid request?

Your ‘To Do’ list found on the homepage of your CAESAR account will list outstanding items needed to complete your financial aid request.

11. Can I still apply for financial aid though I plan to participate in my employer’s tuition reimbursement program?

Students participating in their employer’s reimbursement program can still apply for financial aid.  Federal guidelines require that we take into consideration outside resources such as tuition reimbursement when determining your award.  Please be advised that the amount received in employer reimbursement will impact the amount that we are able to offer in the form of student loans. 

12. Besides financial aid what other payment options are available?

 The following payment methods are available to Evening & Weekend MBA students:

  • A check or money order made payable to Northwestern University can be mailed to the Student Finance Department at 710 N. Lake Shore Drive, Chicago, IL 60611.
  • A credit card (American Express, Discover and MasterCard) payment can be made online via the QuickPay system.   A 2.75% service fee is assessed on all online credit card payments.  Students can access the QuickPay system by selecting the E-Bill and E-Payment link located on the homepage of their CAESAR account.
  • In person credit card payments (Visa/MasterCard only) can also be made at the Evening & Weekend MBA Program office. A schedule of dates and times when payments can be submitted is available on the Tuition Payments/Financial Aid section of the Evening & Weekend MBA Student Intranet http://www.kellogg.northwestern.edu/PTMBA_Intranet.
  • The Employer Reimbursement Plan administered by the Office of Student Accounts is designed for students whose employer offers reimbursement for tuition charges. It allows participants to defer their tuition payments until after the term has been completed. Additional information on this plan can be found on the Student Financial Services website http://www.northwestern.edu/sfs/payments/methods/employer-reimbursement.html
  • If a third party such as your employer or other sponsor pays your tuition a the beginning of the term without stipulations, the Office of Student Accounts is able to facilitate the billing and payment process for you.  Additional information on Third Party Billing is available here.

13. What happens if my financial aid documents are not in by the financial aid deadline?

The Office of Financial Aid cannot guarantee that your financial aid award will be processed, or that funds will be posted to your account, by the first day of classes. This may result in late fees, registration/transcript holds, and not receiving a book expense refund in a timely manner. If the deadline date has passed, please submit the missing items immediately.  Once your application for financial aid is complete, we ask that you allow 3 to 5 weeks for the determination of your award.   Please be sure to view your ‘To Do’ list to confirm that no further information is required and all documents have been received.

14. My financial aid file is complete. What are my next steps?

Once your application for financial aid is complete we ask that you allow 3 to 5 weeks for the determination of your award.  During this time, you will not be contacted by the Financial Aid Office unless we require additional documentation.  Please make sure to log onto CAESAR and check your “To Do Items” to make sure that you do not have any outstanding documents necessary to complete your financial aid application. 

You will receive your financial aid award notice via email and it will be sent to your Northwestern email address.  This email will provide instructions on how to accept, reduce or decline your financial aid offers as well as information about any loan documents that will be necessary for you to complete to receive your loan funds.  This information will also be listed in your “To Do List” on CAESAR.

Once you have completed the Accept/Decline Financial Aid process and any necessary loan documents, your funds for the quarter will disburse by the first day of classes or within seven business days of the completion of all necessary documents if the quarter has already begun.

15. How will I be notified of my financial aid award?

An award notification e-mail will be sent to your Northwestern University e-mail address. The e-mail will contain instructions on steps needed to finalize your award.

16. What should I do after completing my application if I have not received my financial aid award?

We recommend checking the following:

  • Check the date your application was completed.  We ask that you allow 3 to 5 weeks for processing after your application is completed
  • Check your ‘To Do’ list in CAESAR to determine if additional documents are needed to complete your financial aid application.
  • Check your Northwestern University e-mail account.  Official notification of your financial aid award will be sent to your NU e-mail account.
    After reviewing all of the above and allowing 3 to 5 weeks, please contact the Office of Financial Aid for additional assistance regarding the status of your application. 

17. How is financial need determined?

There are several components taken into consideration when determining a student's financial need. A student's Expected Contribution is determined by information provided on the FAFSA. The Expected Contribution is then subtracted from the student's cost of attendance, which is an estimate of the expenses a student will incur during the academic year. The end result is the student's financial need.

18. How much of my tuition cost will my financial aid cover?

The Office of Financial Aid typically offers students financial aid to cover tuition and books.  Your financial aid award will consist of your student loans and any outside resource, such as employer reimbursement, that you may receive. Please be advised that the amount received in employer reimbursement will impact the amount that we are able to offer in the form of student loans.

19. How do I pay for books?

If your financial aid application was completed by the deadline date and you borrowed funds in excess of tuition, the remaining funds will be available to you for a refund after the first day of classes each term.  Once the loans have posted to your student account, you can request a refund of the credit balance that can be used to pay for books.

If your application for financial aid was completed after the deadline date, you will be expected to use your own funds to pay for books and reimburse yourself after loans have posted to your student account.

20. How many classes are required to qualify for federal loans?

Students must enroll in two full units per term in order to be eligible for federal loans.

21. What happens if I enroll in only one unit?

Students enrolled in only one unit are not eligible for federal loans but may apply for a private loan to cover tuition costs and books.  Please reference the private loan section above for additional information on private loans.

22. What should I do if my financial aid has not yet been determined by the tuition deadline?

If your financial aid has not been determined, you may use personal funds to pay tuition charges up front to avoid late fees.  Once your financial aid award has been determined and funds have posted to your student account, you can reimburse yourself.  For more information on payment options, please see question 12.

23. How do I check my tuition balance before submitting a payment?

You can access your account balance through the ‘View My Account’ link located on the homepage of your CAESAR account.   If your financial aid award has been determined, it will be displayed in the section labeled ‘Anticipated Aid’.  You will be responsible for any charges not covered by your loan funds.

For more information about the billing and payment process, please see question 33.

For more information about how to request a refund of a credit balance, please see question 25.

24. How are loan funds disbursed?

Loan funds are disbursed to Northwestern University at the start of classes each term and will be applied to any charges (i.e. tuition) on your student account.  If you borrow funds in excess of tuition, the remaining funds will be available to you for a refund after the first day of classes each term. You will be responsible for any charges not covered by your loan funds.

25. My student account has a credit balance.  How can I receive those funds?

If your loans have been disbursed to your student account you can request a refund through your CAESAR account.  We recommend setting up direct deposit through CAESAR as this is the quickest way to receive your refund. If you do not have an account set up for direct deposit, the Office of Student Accounts will process your refund in the form of a check. All refund requests must be reviewed by the Office of Student Accounts before funds can be deposited into your bank account or a refund check is mailed. The Office of Student Accounts will send an e-mail notification to your Northwestern e-mail address once the refund has been processed.   The following link will direct you to additional information on setting up direct deposit and steps needed to request a refund via CAESAR:http://www.northwestern.edu/sfs/financial-aid-and-loans/refunds.html

26. I accepted more loan assistance than I need. Is it too late to reduce or cancel my loan?

No. Students who wish to reduce or cancel their loans can e-mail the Office of Financial Aid from their NU e-mail account and request to reduce their loan assistance. Students must include their name and student ID number and state the loan program they wish to reduce or cancel. If they wish to reduce the loan and not completely cancel it, they should state the amount to which they want the loan reduced.

27. Am I able to request additional loan assistance for funds previously rejected?

If a student rejects a portion of their loan assistance and decides later that they need those funds, they can request that the Office of Financial Aid increase their loan.  Students requesting to increase their loan should send an e-mail to the Office of Financial Aid from their NU e-mail account. The e-mail should include the student’s name, student ID and the amount needed and the term for which it is needed.  Additional loan assistance can be awarded in an amount up to the cost of attendance budget less aid previously awarded aid and outside resources such as employer reimbursement.

28. Why is the loan amount posted to my account less than the amount initially accepted?

The amount posted to your student account reflects the gross amount less origination fees.  For additional information on loan origination fees please see the section on federal loans.

29. Does academic performance impact my ability to continue to receive financial aid?

Federal and state regulations require that recipients of federal financial aid maintain satisfactory academic progress in their program of study. It is the University's expectation that students will make progress towards completion of the degree in which they are enrolled. These requirements apply to part-time as well as to full-time students for all terms of enrollment within an academic year, including those terms for which no financial aid was granted.

Satisfactory Academic Progress for federal financial aid purposes is reviewed at the end of each academic year.  Students who do not meet Satisfactory Academic Progress will have their aid suspended for the next term of enrollment.  

Evening & Weekend MBA students must demonstrate Satisfactory Academic Progress in the following ways:

  • By maintaining a cumulative GPA of 2.0 or higher on a 4.0 scale.
  • By completing two-thirds of all units attempted per academic quarter
  • By completing their program of study within a specific time period

Additional information on the policy for Satisfactory Academic Progress in the Evening & Weekend MBA program can be found here.

30. What happens to my loans if I decide to withdraw from one or both of my classes during a term?

If you withdraw from one or both courses during a term in which federal loans have been disbursed, loan funds will be returned if 60% of the term has not elapsed. You will be responsible for paying any resulting tuition balance using your own funds.

31. I received notices indicating that my loans will go into repayment soon because I am currently not enrolled.  I have not completed my program and plan to enroll in two units during the upcoming quarter.  Will I still be expected to begin repayment?

Because grace periods can vary based on the loan (repayment typically begins 6 months after the last date of at least half-time enrollment for Federal Direct Stafford loans and 30 days for Federal Direct GradPLUS Loans) please contact the Chicago Financial Aid Office and we can review your enrollment status and loans to determine if you will enter repayment.

32. Why has a financial hold been placed on my student account?

The Office of Student Accounts will place a hold on your account if there is a past due balance owed to the University.  The balance must be resolved before the hold can be lifted.

33. Will I receive a bill and when is my tuition due?

An e-bill will be sent to your Northwestern e-mail account after the 10th of each month. Account balances not covered by financial aid are due by the first of the following month.   Please visit the Student Financial Services website at http://www.northwestern.edu/sfs/payments/dates/index.html#quarter for additional information on billing and payment dates.

Please note that the information on your bill will be as of the 10th of the month.  Any activity that has occurred after the 10th of the month will not appear on your bill until the following month.  For a real-time view of your account, please log into CAESAR and select View My Account.

34. When should I re-apply for financial aid?

The new academic year begins Summer quarter. Students should re-apply for financial aid by the Summer quarter deadline if they are taking classes during that time. Deadline dates by term can be found on our website.

35. Are there programs available that will allow me to reduce my loan debt after graduation?

Yes. The Collins Family Loan Assistance Program is open to all Kellogg graduates.  This program assists eligible graduates entering careers in the public and nonprofit sectors by paying a percentage of their student loan debt during the time they are employed fulltime in a low-salaried position in the public or nonprofit sector. Additional information on this program can be found at: http://www.kellogg.northwestern.edu/academic/seek/program/loan.htm.

The federal government offers the Public Service Loan Forgiveness program designed to reduce or cancel federal loan debt for qualified applicants working in the public sector.  Additional information on this as well as other federal loan forgiveness programs can be found at http://www.finaid.org/loans/forgiveness.phtml.   

36. What types of tax benefits are available for educational expenses?

The following tax benefits are available to help students reduce their educational costs: the Hope Scholarship, Lifetime Learning Tax Credit, Tuition and Fees Deduction and the Student Loan Interest Deduction.  The following link will direct you to additional information on each benefit:http://www.northwestern.edu/sfs/help/tax-information.html. In depth information on program requirements can also be found in IRS Publication 970 available at www.irs.gov.

37. When will I be expected to begin repayment on my federal loans?

Repayment on your Federal Stafford loans will begin after you are no longer enrolled at least half-time and a six month grace period has elapsed. You can expect to begin repayment on your Graduate PLUS loan 45 days after you are no longer enrolled at least halftime. Though the Graduate PLUS loan does not have a six month grace period, students may request a six month forbearance so that repayment on their Graduate PLUS loan will start at the same time as their Stafford loan repayment.

38. What repayment plans are available for my federal loans and what type of monthly payment can I expect?

Students entering repayment on their federal loans can chose from the following payment plans:

  1. Standard Repayment Plan- Under this plan the borrower will make fixed monthly payments for up to 10 years. The minimum monthly payment amount is $50. This plan may be good for borrowers who can manage larger monthly payments and want to repay the loan quickly.
  2. Graduated Repayment Plan- Under this plan the borrower will make lower monthly payments initially with payment amounts gradually increasing every two years. The borrower has up to 10 years to repay the loan. This plan may be good for borrowers who expect their income to increase steadily over time.
  3. Extended Repayment Plan- To be eligible for this plan the borrower’s federal loan debt must be greater than $30,000. The borrower should also have no Direct Loan balance as of October 7, 1998.   Under this plan the borrower will make lower monthly payments based on fixed annual or graduated repayment amounts and will have up to 25 years to repay the loan.  This plan may be good for borrowers needing smaller monthly payments. This plan extends the repayment period of the loan resulting in more interest being paid. 
  4. Income-Contingent Repayment Plan- Under this plan the borrower’s monthly payments will be adjusted annually based on their adjusted gross income. The maximum repayment period is 25 years. At the end of the 25 year period the unpaid balance is discharged. The student may be taxed on the discharged amount.
  5. Income-Based Repayment Plan- Under this plan monthly payments are based on income and family size. The borrowers must be experiencing a partial financial hardship when selecting this plan. The maximum repayment period is 25 years.
    The following link will direct you to a loan calculator where you can estimate your monthly payment amount under each plan: https://www1.salliemae.com/apps/SMCalcs/RCW/content/index.aspx.

39. Where can I find information on my outstanding student loan debt? 

A listing of federal loans borrowed while enrolled at Northwestern University can be accessed via your CAESAR account by selecting the ‘View Debt Summary Information’ link.  The amounts listed in CAESAR do not include accrued interest or any payments that you may have made to the servicer of your loans.  Students can visit the National Student Loan Data System (NSLDS) at http://www.nslds.ed.govto obtain the most up to date balance information on their federal student loans.

40.  What is CAESAR and how do I use it?

CAESAR is the Northwestern University’s Student Information Portal and can be accessed at  http://www.northwestern.edu/caesar/

You will need your NetID and password to log onto to CAESAR. A few of the things that you can do on CAESAR include checking the status of your financial aid application in “To Do Item History” or your “To Do List”, accepting or declining your financial aid award, viewing your account and paying your ebill.  You can also access your online University Aid application via your “To-Do List“, if you have not yet completed this form.